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Procedure
At the November 2018 Resource Sharing/Collection Development Committee meeting, the group recommended IFLS staff use the following procedure when circulating library items are believed to be unauthorized (or bootleg) copies:
- Report the problem* via the IFLS Help Desk. Providing a title and bibliographic record number(s) is helpful.
- IFLS staff will send an email to the MORE selectors email list ([email protected]) identifying the problem title and its expected authorized release date, if available. Submit an IFLS Help Desk ticket if you or another staff member need to be added to that email list.
- IFLS staff will suppress the title record so it is hidden from public searches and cannot be requested
- IFLS staff will place a hold for the owning library on the library’s department card so that their copy is routed home.
- IFLS staff will add an item message to each attached record, something like “Believed to be an unauthorized copy. Please do not circulate. You may be able to pursue a refund from the vendor. [date, staff initials]”
- IFLS staff will leave any existing holds in place, extending the expiration date if necessary, or will transfer holds to an authorized version of the same title and format. Once an authorized version is released, these holds can be transferred to that record.
*We need your reporting help! If you know a title is not officially released but copies are circulating, they are likely unauthorized copies. Please report whenever you find a case like this!
Resources
- Identifying Bootleg or Unauthorized DVDs
- List of Known Bootleg DVDs and Blu-rays – South Central Library System (WI)
- Known Issue Title Records – Winnefox Library System (WI)