Audiobook Templates

Last Updated On September 24, 2019
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General

Notes

  • Information to fill out a bibliographic record can be taken from the entire resource.  Use square brackets only for information taken from outside the resource.  **This is a change from AACR2 (former cataloging code)
  • Each subfield must be bracketed separately.
  • Transcription plays a much larger role.
  • In general, abbreviations are spelled out in RDA except for units of measurement.
  • Subfield a (|a) is assumed in Sierra and therefore not shown
  • Click on Tools/MARC tag info when editing a bibliographic record in Sierra for more information on tags, indicators, and subfields.
  • Starred (*) fields are considered core elements (must be included if applicable).  Records brought in through Z39.50 must include these core elements.

Punctuation

  • Most fields end with a period or other mark of punctuation
  • Always end with a period (regardless of other marks of punctuation)
    • 245, 250, 590
  • Do not end with a period
    • 007, 008, 010, 020, 028, 040, 082, 246, 264 _4 (copyright statement), 336-338, 34x, 38x, 490, 510, 586
  • Click on the following link from Minitex to find more detailed punctuation tips, Punctuation cheat sheet

Sierra Fixed Fields

  • Fill in all the fixed fields
  • Double-click within a field to find the codes used to fill in the appropriate fields
  • LANG should match Language in the 008 field
  • Enter “t” for today’s date in the CAT DATE field
  • Fill in the appropriate cataloging code in the CATCODES field.  All libraries should be entering “o” for short order bibliographic records or “s” for short bibliographic records when creating bibliographic records
  • The SKIP digit should match the 245 second indicator.  This is used to tell the computer where to start indexing the title
  • BIB LVL should be “m” for monograph unless it is a serial record (used when a resource is published continuously or in several issues/editions)
  • COUNTRY should match the first 264 |a for place of publication
  • Fill in your library’s two letter location code
  • Fill in the appropriate format code

*MARC Leader

    • The leader is the first field of a MARC record.  It has 24 character positions (00-23).  It consists of data elements that contain numbers or coded values that provide information for processing the record.
    • When cursor is in the leader, press Ctrl plus “r” simultaneously to expand (or collapse) the field or right-click and select Expand or Collapse field
    • Rec Type (type of record) should be coded “i” for nonmusical sound recording for all audiobooks
    • Cat Form (descriptive cataloging form) should be coded “a” for AACR2 records or “i” for RDA records.

001-099 Fields

001  Control number

    • This field is used for the OCLC number.  It should be retained ONLY in those records brought in from OCLC.

*007  Physical description fixed field 

    • Do not delete
    • Both indicators are blank
    • When cursor is in the 007 field, press Ctrl plus “r” simultaneously to expand (or collapse) the field or right-click and select Expand or Collapse field
    • Double-click within a field to find the codes used to fill in the appropriate fields
    • The most common 007 field for an audiobook on cd is “sd fungnnmmned”.  This would be a good macro to add in Sierra
    • If an audiobook is in stereo, change the ConfPlay to “s”

    • Playaways require two 007 fields and an 006 field
      • 006 __  m__q_h
      • 007 __  cz nza
      • 007 __  sz zunznnnznzu

*008  Fixed-length data elements

    • Do not delete
    • Both indicators are blank
    • Make sure Dat Type (typically “s” for single date or “t” when including both publication and copyright dates), Date, Country (place of publication), FormComp, Format, MusicPts, Audience, LitText1 (use to indicate whether a resource is fiction or nonfiction), Trans/arr, Language
    • When cursor is in the 008 field, press Ctrl plus “r” simultaneously to expand (or collapse) the field or right-click and select Expand or Collapse field
    • Double-click within a field to find the codes used to fill in the appropriate fields

010  LCCN (Library of Congress Control Number)

    • Always add if available
    • Both indicators are blank
    • Do not include dashes between numbers
    • Add zeroes to normalize number out to eight digits if resource is published before 2001
      • 93-3589 would become 93003589
    • Starting with publication year of 2001, numbers include all four numbers of copyright year
      • 010 __  2011024775

*020  ISBN (International Standard Book Number)

    • Always add if available
    • Both indicators are blank
    • Subfield a = International Standard Book Number
    • Subfield q = Qualifying information
    • Do not include dashes or spaces between parts of ISBN.  Include publisher and edition information (if applicable) enclosed in parentheses following ISBN in subfield q. Each part of the qualifier goes in a separate subfield q, but all in one set of parentheses.
      • 020 __  1469279878|q(audiobook ;|qBlackstone Audio ;|qlibrary edition)
    • Any data following the ISBN must be exactly the same for matching 10 and 13 digit numbers or it results in a false duplicate.
      • 020 __  1469279851|q(audiobook ;|qHachette Audio)
      • 020 __  9781469279855|q(audiobook ;|qHachette Audio)

*024 Other Standard Identifier

    • This field is typically used for the UPC found on the back of an audiobook container.  If a scanner is attached to the computer, scan the UPC
    • Enter the UPC without spaces or hyphens
    • First indicator
      • 1 = Universal Product Code (UPC)
      • 3 = International Article Number
    • Second indicator is usually blank
    • Examples
      • 024 1_  731451415623

*028 Publisher Number

    • The formatted publisher number for sound recordings
    • First indicator
      • 0 = Issue number
      • 1 = Matrix number (usually on disc)
    • Second indicator = 2 (for note, no added entry)
    • Subfield a = Publisher number
    • Subfield b = Source/publisher
    • Example
      • 028 02  BN3974|bRecorded Books

035 System Control Number

    • This number should be retained for OCLC records only.

*040  Cataloging Source

    • The MARC code or the name of the organizations that created the original record, assigned content or modified an existing MARC record.  It also indicates the language of cataloging and may identify the cataloging rules used to create this record.
    • The preferred order is |a|b|e|c|d
    • Since most MORE libraries do not catalog on OCLC, only the language of cataloging and the cataloging rules used to create this record need to be included.
    • Subfield b = language of cataloging
    • Subfield e = cataloging rules
    • Examples
      • 040 __  |aDLC|beng|erda|cDLC  (Library of Congress)
      • 040 __  |aGHI|beng|erda|cGHI  (IFLS)
      • 040 __  |beng|erda (record created in Sierra or a record brought in using Z39.50)
        • The 040 data can be added to a record using constant data.  Add the 040 line, press Tab to go to the data section, and enter “%”, “r40”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use

041  Language Code

    • The codes for the languages associated with an item when the fixed field element (in 008 field) doesn’t convey full information for a multilingual item or for an item that involves translation.
    • First indicator
      • Blank = no information provided
      • 0 = Item is not a translation/does not include a translation
      • 1 = Item is or includes a translation
    • Second indicator (Source of code)
      • Blank = MARC language code
      • 7 = Source specified in subfield 2
    • Subfield a = Language code of text/sound track
    • Subfield h = Language code of original
    • Click here to access the MARC 21 Code List for Languages
    • Examples
      • 041 0_  eng|aspa  (item is in English and Spanish; predominant language is English since listed first)
      • 041 1_  eng|hspa  (item is English, translated from Spanish)

043 Geographic Area Code

    • Contains the geographic area code which can can be an aid to a subject approach to the resource.
    • Each code has seven character positions which must be filled in
    • Both indicators are blank
    • Click here to access the MARC 21 Code List for Geographic Areas
    • Examples
      • nl—–   (Great Lakes region)
      • n-us—  (United States)

082  Dewey Decimal Classification Number

    • Keep this field in the record if nonfiction item; not necessary to keep if designation is F, E, 813.5x when item is fiction
    • The Dewey number is a good starting point for item call numbers, but be sure to verify that it matches your local collection
    • First indicator (Type of edition)
      • Blank = No edition information recorded
      • 0 = Full edition
      • 1 = Abridged edition
    • Second indicator (Source of number)
      • 0 = assigned by Library of Congress
      • 4 = assigned by other agency
    • Subfield a = Classification number
    • Subfield 2 = Edition (prefer 22nd or 23rd edition of Dewey Decimal System)
    • Prime or slash in the call number indicates an abridged (or shorter) class number
    • Examples
      • 082 04  813/.54|aB|223
      • 082 00  616.8’31|222

*100-130 Name/Uniform Title Fields

**NOTE: All name headings must be verified.

100   Personal Name

    • Check authority record (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading to take you to browse view of the author’s name) for correct form of name, numeration (|b), dates (|d), titles (|c), or fuller form of the name (|q)
    • First indicator
      • 0 = Forename (used for single names such as Avi or Madonna)
      • 1 = Surname (used for single inverted names such as Patterson, James or Riordan, Rick)
    • Second indicator is blank
    • Subfield a = Personal name
    • Subfield b = Numeration
    • Subfield c = Titles
    • Subfield d = Dates
    • Subfield e = Relator term
    • Subfield q = Fuller form of name
    • Examples
      • 100 0_  Avi,|d1937-|eauthor.
      • 100 1_  Patterson, James,|d1947-|eauthor.
      • 100 0_  John Paul|bI|cPope,|d1912-1978,|eauthor.
      • 100 1_  Tolkien, J. R. R.|q(John Ronald Reuel),|d1892-1973,|eauthor.

110  Corporate Name

    • Check authority record for correct form of name (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading)
    • First indicator
      • 0 = Inverted name
      • 1 = Jurisdiction name
      • 2 = Name in direct order (most common)
    • Second indicator is blank
    • Subfield a = Corporate name
    • Subfield b = Subordinate unit
    • Subfield e = Relator term
    • Example
      • 110 1_  Eau Claire (Wis.),|eissuing body.

130  Uniform Title

    • A uniform title used as a main entry heading.  It’s used when a work is entered directly under the title and the work has appeared under varying titles.  Use MARC field 245 for the title that appears on the resource.
    • Use for anonymous works or radio and television programs
    • Check authority record for correct form of name (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading)
    • First indicator
      • Nonfiling characters
    • Second indicator is blank
    • Subfield a = uniform title
    • Subfield f = Date of work
    • Subfield l = Language
    • Subfield s = Version
    • Example
      • 130 0_  Bible.|lEnglish.|sKing James.|f1990.

2xx Title/Edition/Imprint Fields

240  Uniform title

    • A particular title by which a work that has appeared under varying titles is to be identified for cataloging purposes
    • Preferred title for the work if not the same as the title on the resource in RDA
    • First indicator
      • 0 = Not printed or displayed
      • 1 = Printed or displayed
    • Second indicator
      • Number of non-filing characters
    • Examples
      • 240 10  Madame Bovary.|lEnglish
      • 240 10  Poems.|xSelections

*245  Title proper

    • Always ends in a period
    • Transcribe this field exactly as it appears in the resource
    • MORE is using sentence case to record the title.  Capitalize the first letter of the first word of the title and all proper nouns (regardless of how it appears on the resource).  Also capitalize acronyms (such as MORE) if that is how they commonly appear
    • First indicator
      • 0 = No title added access point (no author listed in the 1xx field)
      • 1 = Title added access point (author field exists)
    • Second indicator
      • Number of non-filing characters; this must match SKIP in fixed fields at the top of the bibliographic record
      • A = 2; An = 3; The = 4
      • Be aware of articles in other languages; French (Le, La, Les), Spanish (El, La, Los, Las)
    • Subfield a = Title proper
    • Subfield p = Part of title
    • Subfield n = Number of title
    • Subfield b = Subtitle
    • Subfield c = Statement of responsibility
      • List all authors, editors, etc. as they appear on the resource
    • Example
      • 245 1_  1st to die :|ba novel /|cby James Patterson.

246  Varying form of title

    • Additional title access to portions of the title or other title information
    • Do not include initial articles
    • If there is a subtitle in the 245 Title proper for fictional resources, a 246 must be created
    • Can include a part or subtitle
    • First indicator
      • 1 = Note, added entry
      • 3 = No note, added entry
    • Second indicator
      • 0 = Portion of title
      • 3 = Other title
      • 4 = Cover title
      • 8 = Spine title
    • Click on Tools/MARC tag info for more information on indicators
    • Examples
      • 245 10  1st to die :|ba novel /|cby James Patterson.
      • 246 30  1st to die
      • 246 3_  First to die
      • 245 10  Si-cology 101
      • 246 3_  Si-cology one hundred and one
      • 246 1_  |iSubtitle from container: |aTales and wisdom from Duck dynasty’s favorite uncle

*250  Edition

    • Transcribe the field as found in the resource.  Do not abbreviate unless terms are abbreviated in the resource
    • Edition field is repeatable; so if there are multiple edition statements, they should be entered into separate fields.
    • Record whether or not the resource is abridged or unabridged.
    • Both indicators are blank
    • Examples
      • 250 __  Unabridged.
      • 250 __  Library edition.

*264  Imprint (repeatable field)

    • First indicator
      • Blank = Not applicable, earliest
      • 2 = Intervening (used for serial titles)
      • 3 = Current/latest (used for serial titles)
    • Second indicator
      • 0 = Production
      • 1 = Publication
      • 2 = Distribution
      • 3 = Manufacture
      • 4 = Copyright notice
    • Subfield a = Place
    • Subfield b = Name
    • Subfield c = Date
    • The publication statement is a core element and must be filled in.  The information can be inferred or found elsewhere or it can be indicated that the information is unknown.  It is strongly preferred to put something in these fields to help patrons identify this information.  If you are making an educated guess, put a question mark at the end of the field.  If you are supplying information, it needs to be in square brackets.  Each subfield needs to be bracketed separately
      • 264 _1  [Place of publication not identified] :|b[publisher not identified],|c2013.
      • 264 _1  [United States?] :|b[publisher not identified],|c2013.
      • 264 _1  New York :|b[Random House?],|c[2013?]
    • If no publication information is known, but a distributor or manufacturer is known, two imprint statements must be created
      • 264 _1 Boston :|b[publisher not identified],|c2010.
      • 264 _2 New York :|bSimon and Schuster Audio,|c2011.
    • If the copyright date is different from the publication date, two statements must be created.  The copyright element must also be included if you are inferring the publication date from the copyright date.  The copyright or phonogram symbol must be used in the copyright statement (can be found in Sierra under Tools/Character map/Marc 8 Plus) or the word copyright or phonogram copyright can be spelled out.  The copyright element does not end in a period.
      • 264 _1  Grand Haven, MI :|bRecorded Books,|c2013.
      • 264 _4  |c©2009
      • 264 _4  |c℗2009
      • 264 _4  |c©2009|c℗2009

3xx Fields

*300  Physical description

    • Both indicators are blank
    • Subfield a = extent
      • Notice change from sound discs to audio discs; approximately is spelled out; hours and minutes are abbreviated.  Convert total run time listed in minutes to hours and minutes
      • 10 audio discs (approximately 3 hr.)
      • 9 audio discs (7 hr., 5 min.)
      • 1 audio media player (6 hr., 30 min.)
    • Subfield b = other physical details
      • digital, CD Audio    (This information is duplicated in 34x fields; it is not necessary to add it; if present, leave it.)
    • Subfield c = dimensions
      • 4 3/4 in.
      • 3 3/8 x 2 1/8 in.   (for Playaways)
    • Subfield e = Accompanying material
      • 1 booklet (16 pages)
      • 1 DVD
    • Example
      • 300 __  11 audio discs (13 hr., 5 min.) ;|c4 3/4 in.

*336  Content type

    • The form of communication through which a work is expressed
    • Both indicators are blank
    • Subfield a = Content type term
    • Subfield b = Content type code
    • Subfield 2 = Source
    • Subfield 3 = Material specified (used when describing two different items in the resource, such as a sound recording with an accompanying book)
    • For a complete list of content terms, see RDA Content Type
    • The 336 data can be added to a record using constant data.  Add the 336 line, press Tab to go to the data section, and enter “%”, “a336”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use
    • Include the code for the term
      • 336 __  spoken word|bspw|2rdacontent

Use multiple content types with a subfield 3 to describe resources with more than one carrier (such as a children’s book and cd)

      • 336 __  |3CD|aspoken word|bspw|2rdacontent
      • 336 __  |3book|atext|btxt|2rdacontent

*337  Media type

    • Media type reflects the type of device required to view, play or run the content of a resource
    • Both indicators are blank
    • Subfield a = Media type term
    • Subfield b = Media type code
    • Subfield 2 = Source
    • Subfield 3 = Material specified
    • For a complete list of media terms, see RDA Media type
    • The 337 data can be added to a record using constant data.  Add the 337 line, press Tab to go to the data section, and enter “%”, “a337”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use
    • Include the code for the term
      • 337 __  audio|bs|2rdamedia
    • Use multiple media types with a subfield 3 to describe resources with more than one carrier
      • 337 __  |3CD|aaudio|bs|2rdamedia
      • 337 __  |3book|aunmediated|bn|2rdamedia

*338  Carrier type

    • Carrier type reflects the format of the storage medium and housing of the carrier
    • Both indicators are blank
    • Subfield a = Carrier type term
    • Subfield b = Carrier type code
    • Subfield 2 = Source
    • Subfield 3 = Material specified
    • For a complete list of carrier terms, see RDA Carrier Type
    • The 338 data can be added to a record using constant data.  Add the 338 line, press Tab to go to the data section, and enter “%”, “a338”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use
    • Include the code for the term
      • 338 __  audio disc|bsd|2rdacarrier
    • Use multiple carrier types with a subfield 3 to describe resources with more than one carrier
      • 338 __  |3CD|aaudio disc|bsd|2rdacarrier
      • 338 __  |3book|avolume|bnc|2rdacarrier

*344  Sound Characteristics

    • Technical specifications relating to the encoding of sound in a resource
    • Both indicators are blank
    • Subfield a = Type of recording
    • Subfield b = Recording medium
    • Subfield c = Playing speed
    • Subfield g = Playback channels
    • Subfield h = Special playback characteristics
    • Subfield 2 = Source (record when terms are from a controlled list)
    • Examples
      • 344 __  digital|gsurround|hDolby digital 5.1|2rda
      • 344 __  digital|gstereo|2rda

*347  Digital File Characteristics

    • Technical specification relating to the digital encoding of text, image audio, video and other types of data in a resource.  This information could also be recorded in field 300 subfield b.
    • Both indicators are blank
    • Subfield a = File type
    • Subfield b = Encoding format
    • Subfield 2 = Source
    • Examples
      • 347 __  audio file|bCD Audio|2rda
      • 347 __  audio file|bMP3|2rda

4xx Series Fields

*490  Series Fields

    • The statement is transcribed exactly as it is found on the resource
    • Include initial articles and terms found before the series number (part, volume, v., #, no)
    • This field is repeatable
    • First indicator
      • 0 = Series not traced (there is NOT an accompanying 8xx field)
      • 1 = Series is traced (there is an accompanying 8xx field)
    • Second indicator is blank
    • Subfield a = series statement
    • Subfield v = volume statement
    • For more information on cataloging series, see MORE Series Statements
    • Examples
      • 490 0_  Brilliance audio on compact disc   **This will not be searchable in the series index but will be searchable through keyword
      • 490 1_  The dragonriders of Pern ;|vvolume 3   **There will be an accompanying 800 series entered under the author’s name
      • 490 1_  39 clues ;|v9   **There will be an accompanying 830 series entered under the series title

5xx  Notes Fields

*500  General note

    • Both indicators are blank
    • Examples
      • 500 __  Title from container.
      • 500 __  Issued on Playaway, a dedicated media audio player.
      • 500 __  Compact disc.  **if this phrase is found on the container, leave in the record.  It’s no longer necessary to add to every audio disc record.

*511  Participant or Performer Note

    • Note about the participants, players, narrators, presenters, or performers of a resource
    • If the narrator is someone other than the author, a 700 field needs to be created.
    • First indicator = 0
    • Second indicator = blank
    • Examples
      • 511 0_  Narrated by the author.
      • 511 0_  Read by Renee Raudman.
      • 511 0_  Performed by Full Cast Family.

508  Creation/Production Credits

    • Note about the individuals and/or organizations who have participated in the artistic or technical production of a work to a significant degree
    • Both indicators are blank
    • Example
      • 508 __  Produced and directed by Kevin Thomsen ; engineered by Paul Goodrich ; post production by Merlin Studios.

521  Target Audience Note

    • A note about the target audience for the described material; contents are considered appropriate for a specific audience or intellectual level.
    • First indicator (these indicators will generate the display content shown in the opac)
      • Blank = Audience
      • 0 = Reading grade level
      • 1 = Interest age level
      • 2 = Interest grade level
      • 8 = No display constant
    • Second indicator is blank
    • Subfield a = Note
    • Subfield b = Source
    • Examples
      • 521 0_  3-4.      (Reading level grades 3-4; shows in OPAC as: Reading grade level 3-4)
      • 521 1_  008-012.     (Of interest to those aged 8-12; shows in OPAC as: Age level  008-012)
      • 521 2_  7 & up.     (Of interest to those in grades 7 and up; shows in OPAC as: Interest grade level 7 & up)
      • 521 8_  290|bLexile.      (Lexile numbers used in some schools; shows in OPAC as: Audience 290 Lexile)

526  Study Program Information Note

    • A note giving the name of a study program which uses the title described in the record.  Also record details about the study program data elements
    • Used primarily for formal curriculum-based study or reading programs
    • First indicator
      • 0 = Reading Program
      • 8 = No display constant
    • Second indicator is blank
    • Subfield a = Program name
    • Subfield b = Interest level
    • Subfield c = Reading level
    • Subfield d = Title point value
    • Example
      • 526 0_  Accelerated Reader|b5.0|c4.0|d75.

*520  Summary note

    • A brief note that describes the scope and general contents of the resource.
    • In general, both indicators are blank.  Check Tools/MARC Tag Info for more information.
    • All fiction titles should have a summary.
    • If a record does not have a summary, one can be created or copied from another source.  If a summary is copied word for word from another source, the summary should be in quotation marks and the source should quoted at the end of the field.  Sources for summary statements include: Novelist, Amazon, and publisher websites.
    • Examples
      • 520 __  Forensic anthropologist Tempe Brennan examines the bodies of three babies while Detective Ryan investigates their mother in a case with ties to the high-stakes world of diamond mining.
      • 520 __  “Forensic anthropologist Tempe Brennan examines the bodies of three babies while Detective Ryan investigates their mother in a case with ties to the high-stakes world of diamond mining”–Novelist.

505  Contents note

    • Use for short story compilations, multiple volumes in one book, chapter titles (if provide useful information which can be used in keyword searching)
    • First indicator
      • 0 = Complete contents
      • 1 = Incomplete contents (resource not in hand, cataloger has listed what is available)
      • 2 = Partial contents (resource is in hand, complete contents not listed, used for a large short story collection)
    • Second indicator
      • Blank = Basic
      • 0 = Enhanced  (means entries are searchable; |t elements are searchable in the title index and in the keyword index.  |r elements (authors/performers) are searchable in the keyword index; to be searchable in the author index, a 700 field must be added
    • Subfield a = Contents note
    • Subfield g = Miscellaneous information not indexed
    • Subfield r = Statement of responsibility
    • Put a space hyphen space ( — ) between each item in a regular contents note; if it is an enhanced contents note with delimiters and subfield codes, use space hyphen|t ( –|t)
    • Examples
      • 505 0_  |aTaken in death / J.D. Robb — If wishes were horses / Mary Blayney — Beauty, sleeping / Elaine Fox — The Christmas comet / Mary Kay McComas — Stroke of midnight / R.C. Ryan.
        • Only searchable in keyword index.
        • 700 access point fields with author/title should be added to search names in the author index (see example below)
      • 505 00  |tTaken in death /|rJ.D. Robb –|tIf wishes were horses /|rMary Blayney –|tBeauty, sleeping /|rElaine Fox –|tChristmas comet /|rMary Kay McComas –|tStroke of midnight /|rR.C. Ryan.
        • Searchable in title and keyword indexes.

586  Awards note (no period at end of line)

    • This field is repeatable; only one award per note
    • Both indicators are blank
    • If the award has categories, follow the format:
      • Award for Category, Year
    • For list of approved awards, see MORE Awards
    • Examples
      • 586 __  Caldecott Medal, 1979
      • 586 __  Pulitzer Prize for Fiction, 1997

590  Local note

    • Use sparingly as this note must be deleted BY YOU when your item is deleted!
    • Both indicators are blank
    • Enter your two letter library code at the beginning of the note
    • Always ends in a period
    • Information that is relevant to your copy (autographed copy, etc.) but that is not necessary in the public display should be entered in a note in the item record
    • Examples
      • 590 __  cf Missing CD-ROM.
      • 590 __  os Missing booklet.

*6xx Subject/Genre Fields

**NOTE: All subject headings must be verified.  Check authority record for correct form of access point (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading) 600  Subject Heading, Personal Name

    • First indicator
      • 0 = Forename
      • 1 = Surname
    • Second indicator
      • 0 = Library of Congress
      • 1 = Library of Congress subject headings for children’s literature  **Do NOT use
      • 7 = Source specified in subfield |2
    • Subfields are not typically in alphabetical order
    • Subfield a = Personal name
    • Subfield c = Titles and other words
    • Subfield d = Dates
    • Subfield e = Relator term
    • Subfield q = Fuller form of name
    • Subfield v = Form subdivision
    • Subfield x = General subdivision
    • Subfield y = Chronological subdivision
    • Subfield z = Geographical subdivision
    • Examples
      • 600 00  Madonna,|d1958-
      • 600 10  Obama, Barack|vQuotations.
      • 600 00  William,|cPrince, Duke of Cambridge|vJuvenile literature.

610  Subject Heading, Corporate Name

      • First indicator
        • 0 = Inverted name
        • 1 = Jurisdiction name
        • 2 = Name in direct order
      • Second indicator
        • 0 = Library of Congress
        • 1 = Library of Congress subject headings for children’s literature  **Do NOT use
        • 7 = Source specified in subfield |2
      • Subfields are not typically in alphabetical order
      • Subfield a = Corporate name
      • Subfield b = Subordinate unit
      • Subfield v = Form subdivision
      • Subfield x = General subdivision
      • Subfield y = Chronological subdivision
      • Subfield z = Geographical subdivision
      • Examples
        • 610 10  United States.|bArmy|vFiction.
        • 610 20  Empire State Building (New York, N.Y.)|vJuvenile literature.

611  Subject Heading, Meeting Name

      • First indicator
        • 0 = Inverted name
        • 1 = Jurisdiction name
        • 2 = Name in direct order
      • Second indicator
        • 0 = Library of Congress
        • 1 = Library of Congress subject headings for children’s literature  **Do NOT use
        • 7 = Source specified in subfield |2
      • Subfields are not typically in alphabetical order
      • Subfield a = Meeting name or Jurisdiction name
      • Subfield c = Location of meeting
      • Subfield d = Date of meeting
      • Subfield n = Number of part/section/meeting
      • Subfield v = Form subdivision
      • Subfield x = General subdivision
      • Subfield y = Chronological subdivision
      • Subfield z = Geographical subdivision
      • Examples
        • 611 2_  Olympic Winter Games|n(21st :|d2010 :|cVancouver, B.C.)|vJuvenile literature.
        • 611 2_  Superbowl|n(47th :|d2013 :|cNew Orleans, La.)

650  Subject Heading, Topical Term

      • First indicator is blank
      • Second indicator
        • 0 = Library of Congress
        • 1 = Library of Congress subject headings for children’s literature  **Do NOT use
        • 7 = Source specified in subfield |2
        • 8 = Sears subject heading   **Do NOT use
      • Subfields are not typically in alphabetical order
      • Subfield a = Topical term
      • Subfield v = Form subdivision
        • Do not add the form subdivision |vJuvenile sound recordings to topical headings for audiobooks.  Use either |vJuvenile fiction or |vJuvenile literature.
      • Subfield x = General subdivision
      • Subfield y = Chronological subdivision
      • Subfield z = Geographical subdivision
      • Examples
        • 650 _0  Man-woman relationships|vFiction.
        • 650 _0  Swine|vJuvenile fiction.
        • 650 _0  Architecture|zUnited States|xHistory|y21st century.
        • 650  7  Perros|vNovela juvenil.|2bidex  (Spanish heading; note the period is before the subfield 2)

651  Subject Heading, Geographical Term

      • First indicator is blank
      • Second indicator
        • 0 = Library of Congress
        • 1 = Library of Congress subject headings for children’s literature  **Do not use
        • 7 = Source specified in subfield |2
      • Subfields are not typically in alphabetical order
      • Subfield a = Topical term
      • Subfield v = Form subdivision
      • Subfield x = General subdivision
      • Subfield y = Chronological subdivision
      • Subfield z = Geographical subdivision
      • Examples
        • 651 _0  Eau Claire (Wis.)|xHistory.
        • 651 _0  United States|xForeign relations|zMexico.

*655  Genre/Form heading, Library of Congress Subject Headings

    • A term indicating the form, genre, and/or physical characteristics of the materials begin described.  It’s what the resource “is”, not what it’s about
    • First indicator is blank
    • Second indicator = 0  Library of Congress subject heading
      • Used for those headings that are valid Library of Congress topical subject headings that have not been established in a separate thesaurus.
    • Examples
      • 655 _0  Christmas stories.
      • 655 _0  Playaway (Preloaded audio player)

*655  Genre/Form Heading, Source specified in subfield  (|2)

      • A term indicating the form, genre, and/or physical characteristics of the materials begin described.  It’s what the resource “is”, not what it’s about
      • First indicator is blank
      • Second indicator = 7
      • Subfield a = Genre term
      • Subfield 2 = Source of term/thesaurus
      • MORE is only using terms from the Library of Congress genre/form term thesaurus (|2lcgft) and a few locally created headings.  The Library of Congress is working on creating new authorized headings in the literature and religion areas.  Areas that have headings completed include motion picture and radio, music, law, and maps.  Because MORE is using headings from different thesauruses, the headings sometimes conflict.  These genre headings should all have authority records, so make sure the authorized form is selected when verifying headings.
        • 655 _7  Romance fiction.|2lcgft
        • 655 _7  Christian fiction.|2local
      • All audiobooks need at least one genre/form heading.
        • Audiobooks or Children’s audiobooks or Young adult audiobooks
      • Examples
        • 655 _7  Audiobooks.|2lcgft
        • 655 _7  Children’s audiobooks.|2lcgft
        • 655 _7  Young adult audiobooks.|2local
        • 655 _7  Books on MP3.|2local
      • A list of local genre headings can be found at MORE Local Genre Headings

690  Subject Heading, Local term

      • A term that was created locally for something that was not covered in LCSH.
      • Check list of approved headings.  Local subject headings can be found at MORE Local Subject Headings
      • First indicator is blank
      • Second indicator = 0
      • Examples
        • 690 _0  Wisconsin author.
        • 690 _0  Local author (Chippewa Falls)

*7xx  Access Points

**NOTE: All name headings must be verified.  Check authority record (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading to take you to browse view in the author’s index) for correct form of name 700  Access Point, Personal name

    • A personal name used as an access point
    • All authors and narrators/performers need an access point
    • First indicator
      • 0 = Forename
      • 1 = Surname
    • Second indicator
      • Blank = No information provided
      • 2 = Analytical entry
    • Subfield a = Personal name
    • Subfield c = Titles and other words
    • Subfield d = Dates
    • Subfield e = Relator term
    • Subfield q = Fuller form of name
    • Subfield t = Title of a work
    • Examples
      • 700 0_  Avi,|d1937-|eauthor.
      • 700 1_  Poe, Edgar Allan,|d1809-1849,|eauthor.
      • 700 1_  Brick, Scott,|enarrator.
      • 700 12  Robb, J.D.|tTaken in death.
        • An analytical entry for a short story/novella contained in a resource.  Indexed in both author and titles indexes.

710  Access Point, Corporate Name

    • A corporate name used as an access point.
    • First indicator
      • 0 = Inverted name
      • 1 = Jurisdiction name
      • 2 = Name in direct order
    • Second indicator
      • Blank = No information provided
      • 2 = Analytical entry  (not typically used)
    • Subfield a = Corporate name
    • Subfield b = Subordinate unit
    • Subfield e = Relator term
    • Examples
      • 710 2_  Full Cast Audio (Firm),|epublisher.
      • 710 2_  Recorded Books,|epublisher.
      • 710 2_  Playaway Digital Audio,|epublisher.

730  Added entry, Uniform Title

    • An access point for anonymous works, names of magazines and newspapers, radio and television programs, and motion pictures and videorecordings.  It’s frequently used when a resource is based on a movie.
    • First indicator
      • 0-9 Filing characters
    • Second indicator
      • Blank = No information provided
      • 2 = Analytical entry (not typically used)
    • Examples
      • 730 0_  Star Wars (Motion picture)

740  Access Point, Uncontrolled Related/Analytical Title

    • Uncontrolled means that one has not checked the authority record
    • This field is used for parts of a work.  It’s often used for the second title when there are two titles entered in the 245 title field.
    • It’s also used for individual titles in a 505 Contents note.  This is not used very often now because formatted contents notes are used where the title is automatically indexed in the title index.
    • First indicator = 0
      • Use “0”, do not enter the initial article
    • Second indicator = 2
      • Used to indicate an analytical title (separate work listed in the 245 Title proper field)
    • Example
      • 245 10  Alice’s adventures in Wonderland ;|band, Through the looking glass /|cby Lewis Carroll.
      • 740 02  Through the looking glass.

*8xx  Series fields (Authorized form)

**NOTE: All series headings must be verified.  Check authority record (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading to take you to browse view) for the correct form of the series 800  Series Access Point, Personal Name

    • This field is used for the authorized heading of a series written by one author
    • If there are two authority headings for a series (one with a qualifier for publisher such as Brilliance or Recorded Books), use the version that does not include the publisher name.  If the series access point is downloaded with a qualifier for publisher, remove the qualifier.
    • For more information on cataloging series, see MORE Series Statements
    • First indicator
      • 0 = Forename (Avi or Madonna)
      • 1 = Surname (Patterson, James)
    • Second indicator is blank
    • Subfield a = Author
    • Subfield t = Title
      • Do not include any nonfiling characters (A, An, The) as part of the title field.  There is no way to indicate non-filing characters, so the initial articles must be left off for the title to index properly.
      • 800 1_  Dixon, Franklin W.|tHardy boys mystery stories.
    • Subfield v = Volume
      • Use arabic numbers for volume statement (01, 02 …)
      • Do not include any text or symbol (volume, book, part, or number) as part of the volume field
      • Numbers 1 – 9 need to inlude a leading 0 to file correctly (if there are 10 or more).
    • Example
      • 800 1_  Patterson, James,|d1947-|tAlex Cross series ;|v02.

830  Series Access Point, Uniform Title

    • This field is used for the authorized form of series with no main author
    • If there are two authority headings for a series (one with a qualifier for publisher), select the version that does not include the publisher name.  If the series access point is downloaded with a qualifier for publisher, remove the qualifier.
    • For more information on cataloging series, see MORE Series Statements
    • First indicator is blank
    • Second indicator = 0
      • used for non-filing characters, but initial articles are not included
    • Subfield a = Series title
      • 830 _0  DK Eyewitness books.
    • Subfield v = Volume
      • Format is:  Title ;|vNumber of series.
      • Use arabic numbers (01, 02…)
      • Do not include any text or symbol (volume, book, part, or number) as part of the volume field
      • Numbers 1 – 9 need to inlude a leading 0 to file correctly (if there are 10 or more).
    • Examples
      • 830 _0  Dear America ;|v02.
      • 830 _0  Harlequin historicals ;|v245.

Examples

Audiobook on CD

Audiobook on MP3 (Disc)

Playaway

Book and Compact Disc