Series Statements

Last Updated On June 19, 2019
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When an item is part of a series, it is important to include a series statement in the bibliographic record so all parts of the series can be found.

Be sure to add the series statement to all formats of a title: book, large print, sound recordings.

440 statements are not valid and are not to be used.  If you bring in a record from remote searching that contains one, you must change it to a 490 and add the appropriate 800 or 830 field.

490 – A series statement that is either not traced or traced differently.

First indicator: 0 or 1

Second indicator is blank.

There is no period at the end of the 490

490 0_

First indicator 0: Use this for publisher’s series that are not traced; they do not have an added entry,
meaning they are not indexed in the series index but can be found in a keyword search. They are not considered
an important point of access.

Examples:

490 0_ A Golden guide

490 0_ Wheeler large print romance series

490 1_

First indicator 1: Use this for a title series that has one author; the title is transcribed exactly as it is on the item, including any words or symbols associated with the series number in a |v (Harry Potter ;|vYear 1).  There is a corresponding 800 field with the author’s name and a |t with the title.

Examples:

490 1_ Hardy boys mystery stories ;|v5

490 1_ In death series ;|v12

490 1_ The O’Malley series ;|v2

First indicator 1 also used for a title series with multiple authors and for publisher series that are traced; it is transcribed exactly as it appears on the item.  There is a corresponding 830 field with the title/name.

Examples:

490 1_ Harlequin historical ;|v885

490 1_ The states and their symbols series

800 1_

An author/title entry with the title of the series in |t. The author’s name must be the authorized form, which includes any subfields containing dates, titles, longer forms of the name, etc.  Please note any non-filing characters in the title are not included in |t.  If there is a volume field, use only the number with no other designation before it (no., vol., bk., etc.). A semi-colon precedes the subfield |v. The |p and |n (for part and number) are not currently indexed.  The 800 field ends in a period.  All 800 fields must have a corresponding 490 1_ field.

**NOTE: All series headings must be verified.  Check authority record (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading to take you to browse view) for the correct form of the series

**NOTE: If you are cataloging a series that has reached 10 volumes, please go back and fix previous volumes to include a 0, i.e. |v01, |v02, etc. so that these sort properly in the catalog. Should your series hit 100 volumes, the same will apply to double digit volumes: |v021, |v022, |v023. Do not worry about publisher series numbering (DAW collectors books, Harlequin, etc.) It is not necessary to start off series numbering with a leading zero as most series never reach 10 volumes.

Examples:

800 1_ Dixon, Franklin W.|tHardy boys mystery stories ;|v05.

800 1_ Robb, J.D.|d1950-|tIn death series ;|v012.

800 1_ Henderson, Dee.|tO’Malley series ;|v02.

830 _0

The 830 is the authorized form of the series title, which is not necessarily the same as the 490. Look for an authority record for the correct 830. Any non-filing characters (A, An, The) are not included in this field.  The 830 field ends in a period.  All 830 fields must have a corresponding 490 0_ field.

**Note If you are cataloging a series that has reached 10 volumes, please go back and fix previous volumes to include a 0, i.e. |v01, |v02, etc. so that these sort properly in the catalog. Should your series hit 100 volumes, the same will apply to double digit volumes: |v021, |v022, |v023.

Examples:

830 _0 Harlequin historicals ;|v885.

830 _0 States and their symbols.